Project Coordinator (Building & Safety)

POSTING DATE:                      February 16, 2018

CLOSING DATE:                       Until Filled

CLASSIFICATION:                    Building & Safety Project Coordinator       –       (non-exempt)

HOURS:                                   40 hours per week



  • High School diploma required.
  • Project Coordination experience preferred.
  • One to three years of clerical experience required. Experience as Permit Technician I preferred.
  • Regular, dependable attendance required.



This is an administrative position with significant responsibility that requires an ability to multi-task, prioritize, work with minimal supervision, strong attention to detail and excellent time management skills to ensure all established deadlines are met in a fast-paced constantly changing environment.  Ensure that construction projects are efficiently delivered through proactive investigation of issues and up to date reporting of project status.  Responsible for initiating proactive solutions to project issues by briefing upper management, coordinating all relevant and historical material and involving key stakeholders in a timely fashion.  In addition to in-person meetings, project coordination requires detailed electronic permit workflow development and review.


The work requires excellent customer service skills and the ability to maintain up to date contacts with a broad network of construction professionals.



  • Work with project members to understand project scope and objectives and how they relate to all current and upcoming projects
  • Coordinate internal resources on resource planning, availability and allocation according to project pipelines
  • Develop project delivery procedures that are streamlined, understandable and transparent
  • Work with entire team on project deliverables to keep project going according to schedule and assigned tasks
  • Coordinate project management calendars with department calendars on all major construction projects
  • Track and analyze project status and communicate to the management any possible changes to the project scope and schedule
  • Participate in project review meetings to obtain information regarding permitting timeline requirements and relay to the permitting division
  • Produce comprehensive reports and answer stakeholder inquiries on the history of permit, length of workflow process, or pending workflow items
  • Create and maintain comprehensive project documentation for project schedules, meetings, special inspections and project close out
  • Coordinate room rehabilitation matrix or other tracking means for TCO / CO preparation.
  • Oversee TCO / CO requests to ensure work completed matches request and process accordingly.
  • Backup as a Permit Technician
  • Perform or assist with any operations, as required to maintain workflow and to meet schedules and quality requirements.
  • Participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, and policies.
  • Perform other related duties as assigned.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to stand, walk, and reach with hands and arms.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.



$812 to $1,083 per week; FRS retirement, great medical & perks.



Apply online directly on our website (; resumes can be uploaded to online submission. Any inquiries can be sent to Patrick Midthun at